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That means it is cached and available offline, but it might be removed if free disk space gets low. If you click Always keep on this device again it will clear that tick and the status will change to a clear green circle containing a green tick, meaning the file is 'locally available'. If you mark a file as Always Available (solid green circle), you will also see that there is a tick beside 'Always keep on this device' on the context menu. To mark a file as Always Available (solid green circle) click on Always keep on this device To mark a file as Online-onlyВ (Blue cloud icon) click on Clear Space Right-click a file or folder in your OneDrive

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How to Change Whether a File or Folder is Available Offline NOTE:В Files On-Demand settings are unique to each device, so make sure you turn it on for each device where you want to use it. Please be aware that this now means that you may find some files are not available when you are offline. You will now be able to chnage the availabilty status of your files as explained below. If you want to turn on Files on Demand, select the check box besides Save space and Download files as you use them. You will need to speak to that person if you need to change the setting. If this box is greyed out, then Files on Demand is being managed by your network administrator using Group Policy. You will receive a warning that 'All OneDrive Files and Folders will be Download to this PC' Click OK If you want to turn off Files on Demand, clear the check box besides Save space and Download files as you use them. How to turn the Files on Demand feature On or OffД¬lick the blue OneDrive cloud icon in your system tray area

You should mark files that you know you definitely want to be availableВ always, online or offline, as Always keep on this device. This is similar to Locally Available Files, but you are guaranteed these files will always be available offline and won't be removed if disk space is low, or for any other reason. These files download to your device and take up space, but theyвЂ™re always there for you even when youвЂ™re offline.

Only files that you mark as 'Always keep on this device' have the green circle with the white check mark. Just right-click the file and select вЂњClear space.вЂќ If you need more space, you can change the file back to online only. However, if you want to be certain the file will always be available offline, you can right click on the file and choose Always keep on this device from the drop-down menu. Unless you have a computer that is particularly short of disk space, or you intend to sync a huge amount of files in the future, it is likely these files will remain always available offline for you. You can open a locally available file anytime, even without Internet access. When you open an online-only file, it downloads to your device and becomes a locally available file. You canвЂ™t open online-only files when your device isnвЂ™t connected to the Internet. You see a cloud icon for each online-only file in File Explorer, but the file doesnвЂ™t download to your device until you open it. Online-only files donвЂ™t take up space on your computer. Your files will have these statuses in File Explorer: Microsoft explain about the different statuses fairly well in their Learn about OneDrive Files On-DemandВ article, but you might appreciate a little extra clarification of the difference between locally available files and always available files. What's the difference between Locally Availbale Files and Always Available Files? You can also read Microsoft's documentation Learn about OneDrive Files On-Demand if the information you require isn't covered by this article.

How to change whether a file or folder is available offline.

How to turn the Files on Demand feature On or Off.

What's the difference between Locally Available Files and Always Available Files?.

When youвЂ™re connected to the Internet, youвЂ™ll be able to use the files like every other file on your device. New files created online or on another device appear as online-only files, which donвЂ™t take up space on your device. When you turn on Files On-Demand, youвЂ™ll see all your files in File Explorer and get new information about each file. OneDrive Files On-Demand helps you access all your files in OneDrive without having to download all of them and use storage space on your device.

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You need to be running the Windows 10 Fall Creators update (v 1709) in order to have this feature.

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